Introduction to Archive Hotmail Emails in a Hard Drive
As the email clients have been developing and are being used more, we can see it has become more important to have a complete backup of important files and folder irrespective of any email client.
There have been new threats emerging day by day like ransomware, apart from well-known threats like malware viruses or crypto currencies as well. So in this article, you will get a complete fix to the problem of How to Archive Hotmail Emails in various formats easily.
Hotmail (now integrated with Outlook) is a popular yet underrated email client that offers the various distinctive amount of features like distinctive features, chatting, data saving to the cloud, etc.
These features indicate that Hotmail can be one of the good webmail service providers. However, we cannot deny the fact that it can be susceptible to incidents where a security breach has happened.
There have been some incidents of cybercrime (hacking ) that lead to the loss of important data. and in some scenarios, there may be a necessity to export inbox items from one email client to another. So it becomes more important to download emails from Hotmail as it can lead to data loss.
Easy methods on How to Archive Hotmail Emails
Now let’s discuss how we can save and backup important files and emails in two of the most converted formats.
Manual method to convert in EML
- Log in to your Hotmail account and open the email you want to download or backup.
- Go to the View message source.
- Now on the page source press select whole code by Ctrl+A and then copy by Ctrl+C.
- Open the text editor and choose “create a new file”. You can also save messages directly based on the browser you are using.
- Save that file with the information in the EML format giving any name. (for example file1.eml).
Note: For MAC users the process is the same.
Manual method to convert to PDF
- Open the email that you want to convert in the MS Outlook or express application
- Then go to File> Print. If you have opened in browser the step remains the same.
- Now select option PDF Printer also makes sure to download any one of the PDF software like Adobe PDF. Click “ok” to print the email to the PDF printer.
- Now you will see email will be converted into a PDF and will open in PDF format. Click on File then “Save a Copy” in PDF.
Note: You can also change the email to PDF by Changing the conversion settings.
Further visit: 3 Basic Types of Email Leads You Must Know Beyond 2020
Reasons for taking backup in another format
- When you are quitting from the Hotmail email client it would be better if you are having a backup file in PDF or EML format.
- When you want to create some space in the server it would be good to convert the files and then delete those files from the server.
- To prevent future data loss it would be better to download emails from Hotmail.
A professional method to download emails from Hotmail.
A complete solution on How to Archive Hotmail Emails would be through the use of Hotmail Backup Tool you will not only be able to backup email but also contacts, calendars, PPTs, etc in formats like PST, MBOX, PDF, EML, and many more.
Other benefits of using this method:-
- Allows you to save files in multiple formats in a faster and easy way.
- It can export you mailbox items directly to Gmail, Yahoo, Thunderbird, Office 365, etc
- It can also allow downloading email in Word(DOCX or DOCM format) or image format( JPG, PNG, etc).
- Date range filter to selectively download some files or emails based on the time.
- This method is the same as others and allows you to download in any version of Windows and MAC.
Guide to using this method:
- After downloading the tool you need to add your email and password directly.
- Also, make sure to Enable 2 step verification and generate an app password from Hotmail settings.
- Now after signing in to the tool choose the files and the format in which you want to save and click next.
- Give a destination path and give any date range filter you want.
- Click on convert and your files will be at the desired destination.
Converting Hotmail files in other formats can be the best option for you to be more secure as well as get a backup of important information It will take a lot of time to save individual emails and folders in an EML or PDF.
However, these all easy methods on How to Archive Hotmail Emails are helpful, it would be best to do the conversion process fast as the manual method can take time Keep in mind these ways to download emails from Hotmail would be applicable and highly beneficial for everyone.