- 1 Introduction to Create Secure PDF Files
- 2 Conclusion
Introduction to Create Secure PDF Files
PDF files can contain important information about your business, such as I do not want to fall into the wrong hands. Therefore, you need to protect PDF files from piracy, and theft.
Passwords are usually used as a security measure because they are convenient and handy. However, they have many disadvantages that make them ineffective in securing your documents.
We analyzed these disadvantages and also looked at the alternative to passwords.
Password protection issues
If you are sharing a password-protected document with someone else, you will need to share the file also the password.
Therefore, complex passwords are required that are sometimes difficult to remember. Also, once the password is entered with the document, nothing prevents it, recipient, for sharing both with unauthorized persons.
In fact, passwords can be shared easily so that everyone can access your PDF files. What would I have then?
Was there a question about password protection?
Maybe you just want to avoid printing. In this case, you will not worry about who has access to their file until they can print it.
But, when recipients can open your PDF with a password, you can also remove the password that controls the use of PDF (the restricted password) with password recovery tools. This way your restrictions would not be necessary.
Also, password crack programs have been around for quite some time. If you use one Easy password, these programs will be able to access your documents quite quickly.
The same bigger and more secure passwords can be cracked with enough time and determination just do it.
Also, how do you manage the different passwords used for different PDF files?
Using it the same password in all cases is not secure. if this password is revealed, all your files become vulnerable.
On the other hand, if you use a unique password for each PDF file, you have to memorize all the passwords somewhere, as it is not human to remember them all theirs.
Some products claim to be able to securely store all passwords. However, the possibility of something wrong is much higher with such password deposits. For example, if the file is secure has been hacked, all your files will be compromised.
Alternatively, you can decide to memorize passwords yourself. However, if there is a discrepancy between the files and your password, you will not have access to your documents.
Then there is the problem when users forget their passwords or lose them and then you have to send them back, another general cost you do not need.
Ultimately, password protection may seem quick and easy, but it is not the ultimate solution to protect PDF files. DRM security is required for this.
What does DRM provide?
DRM provides all the document security features needed to protect PDF files unauthorized access and use. With DRM, you no longer have to rely on it a password and you can control the access and use of PDF files.
You can stop copying, editing, and printing content or limit the number of files appearances are allowed. You can also prevent screenshots and apply a file watermark on your content.
Although you can not prevent authorized users from sharing and distributing PDF files, can prevent unauthorized users from accessing it, so if a DRM-protected PDF file to an unauthorized user, you will not be able to open it.
You can also manually revoke access to PDF files at any time or use the PDF Expiration option for automatically revokes access after a certain period of time.
You can decide who is allowed to view your files and how often. so when they can no longer do so. You can also check if users can view and print secure documents offline.
Finally, you can lock the PDF documents to a specific computer, mobile device, or tablet and a specific place like the office.
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With a PDF DRM security solution, you can have complete control over the status of PDF files log in and used. DRM secures your PDF files regardless of where they are stored or who they are sent to.
It takes care of PDF security, allowing you to concentrate on other business aspects.
So do you still try securing your PDF with passwords? Or do you use any other method?
Have you used DRM before to secure other files? Do you’ve any questions? Please feel free to leave your comments below, we’d love to hear from you.