Introduction to Right Supplier for Your Company
There are many companies that keep on reading more articles about businesses failing because of their selection process of the suppliers?
In this post, we will discuss 5 ways the manufacturing companies should take in order to become successful in the supplier sector.
These are some important things you should keep in mind in order to become a successful supplier company:
- The most important inputs for the supplier selection process are the guidelines for what kind of suppliers will be preferred by the company. These are guidelines that will be impacted by the outsourcing strategy made by you.
- The main execution of the supplier selection process is to create the best first order for your supplier partners. After that, you will move into the phase of relationship management.
Scorecard of Supplier Selection
The first and most important step is to create the scorecard for supplier selection.
The scorecard for supplier selection contains all the important elements which are required by the supplier. Long ago it was stated that “the thing which is not measured, it does not mean it is completed”.
The supplier scorecard should be made quantifiable and must include:
- Characteristics of the supplier
- Business policies applicable
- Some important strategic alignment factors you value
- All the constraints like government regulations, management directives, contracts already signed, and all other commitments
After this step, you should make sure that you should prioritize your requirements and needs. All of the above-mentioned requirements may be important but some of them are important than others.
For instance, quality is the most important consideration. Surprising to some, the cost is often considered a low priority for many companies.
Identifying Best Suppliers
Once the selection criteria are created, you must create the pool in order to create the list of suppliers to chose from. In this part of the process you will have to consider the below mentioned in the process:
- Internet: It offers plenty of opportunities to research, find, and contact your potential suppliers
- Industry Groups: Many of these industry groups who are non-profit and maintains the database of their member companies
- Past Suppliers: Depends upon the number of reasons whether they are “current” and “not current”.
- Current Suppliers: Start with the suppliers you are having experience working with and build a good relationship is a very good idea.
- Competitors: You might be in a position to buy some product from your competitor if it is low-risk and ethical
- Business Relationship Before and Recommendation: This is created while working with other companies
Once you have shortened down to the manageable number of great options, possible only one, you start with the negotiations.
Depending on the most important goods and services, you might negotiate with the top-level supplier on your rankings, even if others are on your potential lists. These
Procurement outsourcing services are important for the growth of your company.
You don’t know any top supplier identification company until you negotiate with them and terms and conditions are agreed upon.
On the basis of the complexity of the situation, lawyers are sometimes involved as well.
Once the terms are agreed with the supplier identification companies, the contract is agreed and signed.
For many purchases and transactions, the contract is the purchase order. For difficult situations, you may have a contract and then create a different purchase order.
Creating a new purchase order includes activating your current procurement system. This should be the standard operating procedure and it includes getting ready with your account payable process to forward the supplier invoice.
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The most important thing is to collect the information from identified best suppliers in the form of RFQ(Request for Quote) or RFP(Request for Proposal).
Tabulate the information you collect and use the scorecard to rank your potential suppliers.
Depending on the complexity of the products and services, you can:
- You can choose more than one for additional qualifications which might include site visits, interviews, etc.
- Select the top rank supplier- Find out that you don’t always need a top-ranking supplier, moving way below the list is a red flag, stating that the process was flawed.
When you think about hiring global sourcing companies you should think about it strategically in your network and invest more time to analyze other options as well, you will be able to set up your organization for success.
In order to create a strong network, you should have reliable, aligned, and strong for your business objectives. These are the 5 most important processes:
- Creating contacts
- Identifying suitable suppliers
- Creating supplier selection scorecard
- Ranking suppliers on the basis of a scorecard